Agency Volunteer Position Descriptions
Hey, we think you’re great for wanting to get involved with Agency (formerly Party with a Purpose). We’re a community of 20- and 30-somethings dedicated to taking global health action. You are a part of that community and we want to ask you a big favor…would you be our volunteer? We promise to provide you with an unforgettable night and your service will provide the platform for our community to make a difference for one community halfway across the world. So, are you interested in volunteering? We hoped you’d say that!
Date: Saturday, July 14, 2012
Call time for volunteers: 5:00 pm
Event hours: 7:30 p.m.-1:00 a.m. (doors open at 6:00 p.m.)
Location: McCaw Hall, 321 Mercer St., Seattle
Attire: Cocktail or semi-formal
*Must be 21 to volunteer
Commitment: All volunteers arrive at 5:00 p.m., dressed and ready for Agency and leave around 1:00 a.m. (apart from those in the Night Cap crew who will stay until the party is torn down). Volunteers will need to attend a mandatory volunteer orientation on Tuesday, July 10, 7:00-9:00 p.m. At orientation, you will be given more detailed position descriptions (and food and drink!)
Benefit: Volunteers will receive a complimentary ticket to Agency 2012, including food, beverage and a warm feeling of goodness for making the world better through your volunteerism
Greet & Goodbye: Calling all bright, sunny, extroverted personalities! Are you ready to be the first and the last face people see? The Greet and Goodbye crew sets the stage for the entire evening as you welcome 1,000 attendees to our bash! The crew works in three shifts, one welcoming the bulk of the crowd from 6:00-7:30 p.m. and 9:30-10:30 p.m. and saying thanks and goodbye from 12:00-1:00 a.m. Greet and Goodbye will be informed of the general activities the night-of so that they can answer basic questions and point people where they need to go.
Character traits: Reliable, fun-loving, personable and gracious
Drinks: A nice mixed beverage, with an umbrella…on a beach in Maui
Information Booth: The veritable “Fount of Knowledge” of the party, the cerebellum, if you will. These volunteers must have a thorough knowledge of all that is happening the night of Groundswell and Agency and be prepared to inform attendees about the activities of the evening, as well as answer general questions. Volunteers should be able to communicate details of the night to attendees and be adept at customer service. Don’t worry, we’ll train you.
Character traits: Patient, kind, thorough, authoritative, rule-following
Drinks: Straight scotch (because if it’s not clean, well, then it’s not worth it)
Ushers: Though we won’t be asking for your Confessions, we will be asking for you to herd 1,000 people into their seats…quickly…with a smile. Ushers will be posted around entrances and exits to the auditorium to guide people to their seats at the beginning of the program and usher them out of the auditorium at the end of the program. This is going to be a bit tricky, as one event ends (Groundswell) and Agency ramps up, you’ll help the Groundswell and Agency crowds understand where they need to be (either out of the venue or in their seats). Ushers will also collect donation envelopes as Agency attendees leave the auditorium. Ushers will welcome the crowd and answer questions in the lobby from 6:00-6:45 p.m. and will move to the auditorium doors from 6:45-9:45 p.m..
Character traits: Adventurous, a leader and listener, harsh when necessary, nice when necessary
Drinks: Anything from a flask
Registration: By the book you are! You solve problems like Nancy Drew solves mysteries. Registration volunteers will welcome attendees by handing over drink tickets, checking them in and efficiently moving on to the next person. Essentially, you bring the party! Registration volunteers will need to be in-place from 6:00-10:30 p.m.
Character traits: Calm, attentive to detail, organized
Drinks: Why ginger ale, of course (with a splash of whisky)!
Hospitality and Relief Crew: You have a knack for noticing when people need help. At parties you refill drinks, make sure to make dishes especially for the people with nut allergies and you always step in when it’s clear your friends hands are too full. The hospitality crew will provide relief to the other volunteers throughout the night. Hospitality and Relief should be hospitable and know when to step in and ask people if they need help. You’ll know about every part of the event should you need to take a spin in the info booth.
Character traits: Dependable, kind, hard-working, always has one eye on others
Drinks: Beer and wine. Why? Because we have it at the party and you’re cool with that.
Tallies: Did you identify less with Pinky and more with the Brain? Are you a CPA, banker, or someone who has experience managing and counting money? People in this position will be responsible for counting donations that come in throughout the night in order to be able to announce the amount-raised during Agency to event attendees.
Character traits: Accurate, immaculate, by the books, rational
Drinks: water…while counting money…drinks everything else, while letting loose
Night Caps: This crew is responsible for tear-down and load-out immediately following the end of Agency (roughly 1:00 a.m.-3:00 a.m.). The Night Caps will show up at 5:00 p.m. to walk through their space tear-down requirements. They do not need to show up again until 1:00 a.m. Lady Gaga married the night, and so did you my friend.
Character traits: Dependable, careful, thorough and did we say dependable?
Drinks: a dirty martini